How To Set Up a Content Calendar in Asana

Content creation use to be overwhelming for me because I didn’t have a great system for housing my content and ideas. Ever since I came across Asana, my life has been MUCH easier. It helps reduce the overwhelm of the process.

This blog is a sneak peak behind the scenes of my Asana and how I create content calendar using the program.

Let’s dig in!

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Wondering how to set-up your content calendar with a system that is easier to follow? Here’s how I use Asana to take the overwhelm out of the content creation process.


1. Set up two projects for the different arms of my content

Projects in Asana are a category or different arms of a team which is comprised of boards/lists and tasks. Projects can be as specific or broad as you and and see fit in your business. For example you may prefer to have ‘blog’ and ‘newsletter’ rather than under one ‘content’ project.

This is how I set mine out:

  • 1 for ‘marketing’ this includes social media content creation [for me that includes instagram and Pinterest]

  • The second for ‘content’ this includes my blog and newsletter [for you it may include youtube, podcasting etc]

Wondering how to set-up your content calendar with a system that is easier to follow? Here’s how I use Asana to take the overwhelm out of the content creation process.

As you can see I also colour code the different projects so that they show up nicely on my overview calendar.



2.   Set up tags for each aspect of the project

Tags enable you to further categorize tasks within a project. For example in my content project, I seperate newsletters and blogs with different coloured tags

Wondering how to set-up your content calendar with a system that is easier to follow? Here’s how I use Asana to take the overwhelm out of the content creation process.



3. Create a workflow within the board view

By creating a workflow, this will enable you to move the task throughout the process so that you can visually see where you are up to. Here’s an example of mine

Wondering how to set-up your content calendar with a system that is easier to follow? Here’s how I use Asana to take the overwhelm out of the content creation process.




 4. Assign dates and team members so that you can view it visually

By assigning dates and potentially team members [if relevant for your business] it will enable you to see how it all works together, and can inform your social media content for prompting the content appropriately.

Wondering how to set-up your content calendar with a system that is easier to follow? Here’s how I use Asana to take the overwhelm out of the content creation process.

5. Do the work.

While you may be able to make it look pretty and organized, the real work comes when you actually do it. You can do it. This world needs the content you are creating. Find a day and time when you are most creative for content and batch it.


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Wondering how to set-up your content calendar with a system that is easier to follow? Here’s how I use Asana to take the overwhelm out of the content creation process.
Wondering how to set-up your content calendar with a system that is easier to follow? Here’s how I use Asana to take the overwhelm out of the content creation process.